Board Job Descriptions - Central California Society for Human Resource Management

Administrative Director

Position Summary:

Take minutes of chapter meetings and provide notice of meetings and general correspondence. Maintain chapter records and history.

Responsible To:

The members of the chapter
The chapter president

Responsibilities:

Upon the advice of the president, the Secretary should issue notice of officer and board of directors’ meetings. After consultation with the president, the Secretary could prepare copies of the agenda for such meetings.
Maintain a record of attendance and prepare the minutes of all officers’ and directors’ meetings and regular chapter meetings.
Keep an up-to-date roster of names and addresses of all chapter members. If addresses are changed, the secretary should notify SHRM headquarters.
Distribute to the membership all meeting announcements, newsletters, and other information.
Transmit all necessary annual election information to the membership and advise SHRM using the online Chapter Leader Information Form (CLIF).
File in the Chapter Procedures Manual or other permanent record: Those original chapter bylaws and dated copies of each amendment to those bylaws; a list of current officers, committee members, and general membership; copies of all chapter publications; approved and signed minutes of all board of directors and membership meetings; chapter charter; legal documents such as IRS Letters of Determination, Articles of Incorporation.
Keep updated records of all CCSHRM property, access and passwords for all accounts relating to CCSHRM (LinkedIn, Facebook, Instagram, Banking accounts, CPA accountants, PO Box, MemberVue, Square, Laptop(s), tablet(s), website, domain documents).
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resources community.

Requirements:

Must possess the highest level of personal
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and
Must be a CCSHRM member in good
Ability to effectively represent CCSHRM to the community at
Ability to set strategic direction, goals and
Effective communication skills (oral, written and presentation).
Attend all monthly board of directors’ meetings and monthly luncheons.

Communications Director – Newsletter/Website

Position Overview

Provide timely and comprehensive information to chapter members about programs, workshops, and other matters of interest via monthly Chapter newsletter and the Chapter website. Oversee and revise the publishing of a monthly Chapter newsletter with articles being provided by Chapter Board of Directors and members. Maintain content of Chapter web page.

Key Responsibilities

Gather, compile, and revise content provided by the Board of Directors and members for monthly newsletter.
Research and gather articles on current issues to be used as filler articles for the newsletter.
Serve as the point of contact with the vendor providing technical and formatting service for the newsletter.
Handle requests for communication with members and forward information and/or requests to appropriate board member.
Attend and participate in all monthly general luncheon and Board Meetings.
Participate in the development and implementation of short-term and long-term strategy planning for the Chapter.
Other assignments as requested by the President and/or the Board.

Newsletter Features Each Month

President’s Message
Luncheon article and RSVP
Legislative Update
Student Chapter News
Membership Update
Calendar of Events
Member Spotlight

Optional Items

Job Postings
Luncheon/ Event Sponsorships
Certification Update
SHRM Information
Bylaw Changes
Community Service Opportunities
Awards

Website

Provide general administration and oversight to web site on an on-going basis.
Perform regular monitoring of site to ensure accuracy of links, consistent page design/flow, and identification of new projects to improve site design, efficiency, and technology.
Coordinate with webmaster to ensure that all Internet Standards are met and that the Association does not intentionally violate any standards that would place the web site in jeopardy.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.
Must be a National SHRM member

Community Relations Director

Position Overview

Oversee and manage the marketing and public relations activities of the Chapter to promote the Human Resource profession.

Key Responsibilities

Direct all marketing and public relations activities of the Chapter.
Recommend community service projects to be supported by the Chapter.
Participate on planning committees on behalf of HRACC such as the Workplace Conference, Career Development Series, Partnering for Success mentoring program, etc.
Develop relationship with local media representatives to assist in the promotion of Human Resource issues.
Write articles for HRACC newsletter, local newspaper, professional publications, web site etc.
Submit monthly meeting information for calendar of events in local media publications.
Contact members to obtain monthly raffle prize.
Responsible for selling raffle tickets and collecting monies at monthly luncheons.
Attend and participate in all monthly general luncheons and Board Meetings.
Participate in the development of short-term and long-term strategic planning for the Chapter.
Other assignments as requested by the President and / or the Board.
Represent the Chapter in the Human Resource community.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.
Must be a National SHRM member

Events Coordinator

Position Summary:

Manage and coordinate all chapter activities and events.

Responsible To:

The members of the chapter
The chapter president

Responsibilities:

Develop invitations for monthly luncheons and other events planned during the year utilizing the chapter’s online platform
Distribute invitations/reminders for events
Ensure new members contact info is entered correctly for monthly distribution of chapter notifications
Create surveys and solicit feedback from membership to ensure events and topics are relevant to the HR community
Compile feedback from membership attendees at each event and present to board members at monthly meeting
Manage the check-in process at events and collect cash or checks
Coordinate with chapter Administrative Director to secure laptop/tablet and Square for monthly events
Create receipts for events
Coordinate with event location to ensure they are adequately prepared for the number of anticipated guests
Attend all board meetings and chapter events.
Represent the Chapter in the Human Resource Community.
Be the coordinator for our Annual Workplace Symposium, assisting with scheduling location and catering.
Evaluate location of monthly luncheons and make recommendations for future events.

Requirements

Must be passionate about building CCSHRM for the
Must possess the highest level of personal
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and
Must be a CCSHRM member in good
Ability to effectively represent CCSHRM to the community at
Ability to set strategic direction, goals and
Effective communication skills (oral, written and presentation).
Ability to identify creative solutions within limited
Ability to attract, coach, develop and mentor
Ability to create, monitor and stay within
Must attend 90% of CCSHRM events and 80% of Board meetings

Foundation Director

Position Overview

Educates, promotes and represents the interest of the SHRM Foundation and its activities to the Chapter.

Key Responsibilities

Educates the Chapter membership regarding the existence, purpose and ongoing activities of the SHRM Foundation.
Encourages the Chapter membership to contribute financially to the SHRM Foundation as a show of support for the human resources profession.
Encourages the Chapter membership to support an annual contribution to the SHRM Foundation by the Chapter.
Advises and updates the Chapter membership to support the Foundation’s activities and fundraising needs.

Requirements:

Must be a SHRM member in good standing elected by the Chapter membership.
Must be a National SHRM member

Legislative Director

Position Overview

Monitor and evaluate on a regular basis pending legislative, regulatory and legal action at the federal, state and local level, which may have an impact on the management of Human Resources. Inform elected officials of Chapter’s position on legislation affecting the Human Resource profession.

Key Responsibilities

Monitor state and local government activities and provide timely information on public policy issues to Chapter President and Board Members.
Initiate action in response to legislative alerts under SHRM’s grassroots legislative action program after coordination with the State Legislative Affairs Director of the National Headquarters staff.
Promote and support workshops and seminars that address legislative affairs issues.
Write legislative articles (monthly) for newsletter.
Provide a legislative report to members at Chapter meetings.
Attend the Annual Legislative Conference in Sacramento.
Attend and participate in all monthly general luncheon and Board Meetings.
Participate in the development and implementation of short-term and long-term strategy planning for the Chapter.
Other assignments as requested by the President and/or the Board.
Represent the Chapter in the Human Resource community.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.
Must be a National SHRM member

Marketing / Public Relations Director

Position Summary:

Oversee and manage the marketing, sponsorships, and public relations activities of the chapter.

Responsible To:

The members of the chapter

The chapter president

Responsibilities:

Direct all marketing and public relations activities of the chapter.
Work with membership director to identify and improve vendor-membership relations and cultivate sponsorships for chapter events – mixers, Foundation event, workplace conference, and monthly luncheons.
Work with Community Relations director to increase awareness of chapter and chapter activities with local media sources (Business Journal). Work with communications director to write and submit short chapter-related or HR-related news items for local and social mediums (Newsletter, LinkedIn, Facebook, and newspaper or business paper.)
Help develop and manage annual sponsorship levels for CCSHRM events – Luncheons, mixers, workplace conferences, and website sponsorship.
Help design, update, manage, and distribute CCSHRM marketing material as needed.
Attend all monthly membership and board of directors meetings.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resources community.
Complete other assignments as requested by the president or the board of directors.
Represent the Chapter in the Human Resource community.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.

Must be a National SHRM member

Membership Director

Position Overview

Maintain the membership function to successfully maintain and increase the local Chapter membership and SHRM membership

Key Responsibilities

Respond to all inquiries pertaining to membership and forward packets of information to interested parties.
Run the membership booth at all luncheons.
Conduct annual membership drive activities.
Contact potential members and work to retain current members.
Present all applications of membership to the board for approval.
Notify each applicant in writing of membership approval or denial through email or correspondence.
Introduce all new members at the monthly meeting and provide them new member packets.
Order and maintain the name badges for the members use at the monthly luncheon meetings.
Maintain membership supplies, chapter and SHRM membership applications, information brochures, badges, etc. and bring to monthly luncheons.
Conduct quarterly new member events (new member welcome breakfast, mixers, and lunches).
Attend and participate in all monthly general luncheons and Board meetings.
Prepare a monthly newsletter article on new members, and membership drive activities as necessary.
Participate in the development and implementation of short-term and long-term strategy planning for the Chapter.
Carry out ad hoc assignments of the President.
Represent the Chapter in the Human Resource Community.
Maintain good standing as a SHRM member.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.

Must be a National SHRM member

Past President

Position Overview

Serve as an advisor to the President and Board of Directors providing strategic direction and continuity for programs and services provided to the membership. Oversee the Certification Program.

Key Responsibilities

Share the historical information from past years, as needed.
Coordinate the local Study Group and Certification Testing Program.
Attend and participate in all monthly general luncheon and Board Meetings.
Participate in the development and implementation of short-term and long-term strategy planning for the Chapter.
Other assignments as requested by the President and/or the Board.
Responsible for all phases of the annual Chapter student scholarship program.
Represent the Chapter in the Human Resource community.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.

Must be a National SHRM member

President

Position Overview

Provides leadership to the local Chapter consistent with state, area and national Society policies, strategies and objectives. Responsible for operating the Chapter effectively so that the needs of the members are met. Performs other duties as required by the local Chapter’s bylaws. Serve as a voting member of the California State Council of SHRM.

Key Responsibilities

Conduct the business of the Chapter in accordance with the Chapter bylaws and serve as chairperson of the Board of Directors.
Preside over the activities of all officers and directors, as well as standing committees, to ensure that Chapter goals, objectives and strategies are accomplished.
Monitor the use, accounting and handling of Chapter funds.
Chair all meetings of Chapter officers and members.
Initiate the development and implementation of short-term and long-term strategy planning for the Chapter.
Write articles monthly for newsletter.
Prepare agenda for board meetings and forward to Directors prior to scheduled date.
Attend California State Council of SHRM meetings and actively participate in Council matters. Serve as an elected representative of the Chapter.
Communicate state, area and / or national goals, policies and programs to Chapter members. Represent the State Council to local Chapter leaders and the membership.
Represent the Chapter in the Human Resource community.

Requirements

Must be a SHRM member in good standing elected by the Chapter membership.
Must be an active member of National SHRM in addition to our Chapter (CCSHRM) membership.
Must have previous CCSHRM Board experience (minimum one year).

Attendance at board meetings is crucial for this position

College Relations Director

Position Overview

Serve as a liaison between the SHRM Student Board Members, Higher Educational Institutions, SHRM Professors, Chapter Board Members, and HR Professionals.

Manage the scholarship program, internship program, and college outreach efforts.
Responsible To:

The members of the chapter
The chapter president
State Council College Relations Director

Responsibilities:

Develop scholarship application evaluation criteria and design the appropriate materials.
Promote the scholarship program and internship program to local colleges and universities.
Evaluate applications and recommend recipients.
Make recommendations on changes to scholarship program (i.e., scholarship amount, number of recipients).
Coordinate student award applications and present to the Board of Directors for vote.
Oversee the internship program. Send out requests to local HR professionals/chapter members requesting internship postings. Forward openings to members of local student chapters or to faculty members.
Communicate with local faculty/colleges to provide classroom visits to discuss HR topics, the Chapter, internships/scholarships, SHRM membership, etc. Act as mentor to college students seeking a career in HR.
Recommend community service projects to be supported by the chapter.
Serve as liaison between members of the college relations committee.
Participate in the SHRM College Relations Core Leadership Area conference calls and webcasts.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resources community.
Attend all monthly membership and Board of Directors’ meetings.

Requirements:

Must possess the highest level of personal
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and
Must be a CCSHRM member in good
Ability to effectively represent CCSHRM to the community at
Ability to set strategic direction, goals and
Effective communication skills (oral, written and presentation).
Attend 80% of the monthly board of directors’ meetings.

Treasurer

Position Overview

Oversee the financial obligations of the Chapter, specifically accounting for all income and expenses of the organization.

Key Responsibilities

The treasurer will receive, hold and safeguard, in the capacity of trustee and financial agent, all funds for the Chapter.
The treasurer will disburse such funds only for normal and usual expenses unless the Board of Directors shall otherwise direct.
The treasurer will record all transactions and maintain a current complete set of accounting records. All funds received and disbursed must be recorded.
Reconcile banking statements monthly; prepare and make deposits.
Attend and participate in all monthly general luncheons and Board Meetings.
Using the account records, the treasurer will prepare a monthly report of the Chapter’s financial condition and present report at each Board Meeting.
Participate in the development and implementation of short-term and long-term strategy planning for the Chapter.
Issue 1099-MISC at year end as applicable.
Coordinate with outside CPA for completion and filing of tax returns.
Deposit cash and checks in the bank as necessary.
Work with the President to present an annual budget to the Board.
Create invoices for sponsorships as needed.
Represent the Chapter in the Human Resources community.
Pick up mail at the Post Office as necessary.
Other assignments as requested by the President and/or the Board.

Requirements

Must be a CCSHRM member in good standing elected by the Chapter membership.
Must be a member of National SHRM

This is a two-year term obligation/commitment

Vice President

Position Overview:

Accountable for securing guest speakers for monthly luncheon and evening seminars.
Responsible for obtaining monthly SHRM/HRCI program credits.
Assist the Chapter President in overseeing all activities of the Chapter.
Perform Chapter Presidents responsibilities in his/her absence.

Key Responsibilities:

Attend all monthly meeting luncheon seminars
Attend all monthly board meetings
Attend all special meetings
Possess knowledge of current Chapter By-Laws
Stay informed of developments in the human resource field as related to timely programming
Schedule guest speakers for monthly luncheon seminars and evening sessions
Prepare monthly guest speaker announcements for posting to Chapter newsletter and website
Prepare PowerPoint presentation for monthly luncheon seminars and evening sessions
Submit monthly SHRM/HRCI activity program credit authorizations
Provide copies of SHRM/HRCI activity program credit authorization to Chapter members
Recruit members to serve on committees and or fill upcoming Chapter board positions
Participate in the development and implementation of both short term and long term strategy planning
Represent the Chapter in the Human Resources community in a professional manner
Special Projects: Assist Chapter President as assigned or requested.

Requirements:

3 year commitment: Vice President, President, Past President.
Must be a SHRM member in good standing

Must be a National SHRM member in good standing

Workforce Readiness / Diversity Advocate

Position Summary:

Serves as an appointed member of the chapter board of directors. Monitors and evaluates on a continuing basis local activities concerning workforce readiness and diversity issues, and plans and encourages chapter involvement and activities impacting the workforce readiness arena. Works with Vice President to help coordinate and plan a diversity topic/speaker for Octobers’ luncheon. Presents a report or update to the chapter president and fellow chapter members. Works in cooperation with state-level workforce readiness advocates.

Responsible To:

The members of the chapter

The chapter president

State council workforce readiness director

Responsibilities:

Serve as advocate and program coordinator for workforce readiness and diversity chapter activities.
Partner with local schools to share information. Contact local workforce readiness coordinators within the schools to discuss initiatives.
Manage HR job postings for our website.
Identify and evaluate issues that impact workforce readiness/diversity and develop goals for a chapter strategy.
Report on issues to chapter members and serve as advocate at chapter activities for education programs.
Monitor local activities concerning workforce readiness and diversity and provide timely information on education issues to the chapter president and state workforce readiness director.
Develop and support workshops and seminars that address workforce readiness and/or diversity issues.
Provide special recognition for chapter members and for local programs that promote betterment of the local workforce through educational process.
Participate in SHRM Workforce Readiness Core Leadership Area volunteer leader conference calls and webcasts.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resources community.
Attend all monthly membership and board of directors meetings.

Requirements:

Must be a SHRM member in good standing elected by the Chapter membership.
Must be a National SHRM member

Certification Director

Position Description
Manage the Chapter’s SHRM Certification program. Increase the number of chapter members who are certified as SHRM-CP or SHRM-SCP by the SHRM Certification Commission. Encourage members to become certified and recertified.

Responsible to:

The members of the Chapter
The Chapter President
State Council Certification Director

Responsibilities:

In partnership with the Chapter Board, the State Council, and SHRM staff [Certification Relations Specialist-Chapters & State Councils and Field Services Director (FSD)], establish Chapter certification and recertification goals and work toward achieving successful outcomes.
Serve as SHRM Recertification Provider point of contact for the Chapter account.
Coordinate with the lead instructor and/or lead, plan, and arrange for speakers and materials at the SHRM certification study group meetings.
Make announcements about benefits of SHRM certification and/or provide newsletter copy or web site text on benefits.
Provide information about the chapter’s SHRM certification study group at membership meetings, on chapter website, chapter social media sites, and in the chapter newsletter (if applicable).
If there is no chapter study group, provide information to members about alternative study methods.
Recognize at meetings those who became SHRM certified through the pathway process or pass the test.
Forward a list of known SHRM certified members to the chapter membership chair and newsletter chair for publication and recognition.
Provide information about recertification Professional Development Credits (PDCs) to members including online tracking program.
Provide information about any changes in recertification requirements. Work with the chapter program chair to secure and maintain the SHRM Certification Preferred Provider status for applicable chapter programs.
Maintain communication with the state council certification director and SHRM staff as needed.
Participate in SHRM Certification Core Leadership Area teleconferences/webcasts and disseminate information to Chapter Board and membership.
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resource community.
Attend all monthly membership and Board of Director’s meetings.

Requirements:

Must be a SHRM national and local chapter member in good standing.
Chapter Certification Director must be certified as a SHRM-CP or SHRM-SCP.
Must be passionate about building CCSHRM for the
Must possess the highest level of personal
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and
Ability to effectively represent CCSHRM to the community at
Ability to set strategic direction, goals and
Effective communication skills (oral, written and presentation).
Ability to attract, coach, develop and mentor
Must attend 80% of monthly CCSHRM Board Meetings.

Program Director

Position Description
Manage the chapter’s monthly programs for the chapter membership aligned with our Membership Value Proposition resulting in satisfaction, retention, and increased involvement of our members.

Responsible to:

The members of the Chapter
The Chapter President

Responsibilities:

Select topics and speakers for monthly program and/or webinars in order to provide information on topics of broad interest to chapter members.
Recruit members to serve on the program committee.
Coordinate efforts with other members of the chapter board of directors to best serve the membership.
Serve as resource to committee members in arranging monthly meetings.
Contact potential speakers and make arrangements for selected meetings. Write articles/descriptions for newsletters/emails/website, describing the programs.
Submit content for Professional Development Credits (PDCs) and ensure content is approved for a certification recognized by SHRM.
Review program evaluations for feedback to be used in planning future events.
Review final preparations for monthly chapter meetings to assure that meetings run smoothly; print and provide certification certificates at monthly meetings (if not printed, must distribute electronically to the appropriate parties).
Maintains communication with Events Coordinator, Marketing Director, and Communications Director to supply them with information to update the website or other related pages, to include upcoming HR-related seminars.
Provide information regarding programs to appropriate board directors.
Serve as liaison between the members of the program committee (if applicable).
Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
Represent the chapter in the human resources community.
Attend and participate in all monthly chapter and board of directors’ meetings.
Recruit potential board members to fill upcoming roles.
Orient incoming Program Director and/or other volunteers as needed.

Requirements:

Must be passionate about building CCSHRM for the
Must possess the highest level of personal
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and
Must be a CCSHRM member in good
Ability to effectively represent CCSHRM to the community at
Ability to set strategic direction, goals and
Effective communication skills (oral, written and presentation).
Ability to identify creative solutions within limited
Ability to attract, coach, develop and mentor
Ability to create, monitor and stay within
Must attend 50% of CCSHRM events and 80% of Board

Sponsorship Director

Position Description
Actively prospect businesses inside and outside of CCSHRM to develop sponsorships and other fundraising activities. Utilizes social media and local media as sources to promote and expand CCSHRM’s brand awareness. Works to create partnerships and alliances with local organizations. Provides sales and marketing training to board members.

Responsible To:

The members of the chapter
The chapter president

Responsibilities:

Network inside and outside of CCSHRM to develop prospects for sponsorships of CCSHRM events, or other fundraising activities.
Partner with the other CCSHRM members to develop and present proposals to business prospects, providing follow-up and closing as appropriate.
Work with volunteers to ensure social media presence.
Work with other Board Members to promote events / workshops and community service to local media outlets.
Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
Utilize chapter communications to keep membership appraised of fundraising activities, in particular with regards to sponsorships.
Recruit a team to support all business development efforts.
Develop and monitor budgets.
Attend Board and Chapter meetings as required.
Develop a “2nd” to take the lead on certain projects and prepare to take the Sponsorship Director role in the future.
Orient incoming Sponsorship Director and/or other volunteers as needed.

Requirements:

Must be passionate about building CCSHRM for the future, cast the vision and inspire others to action.
Must possess the highest level of personal integrity.
Must have a clear understanding of CCSHRM’s mission, vision, strategy, goals, and structure.
Must have a general familiarity with our membership base.
Ability to effectively represent CCSHRM to the community at large.
Must be an active CCSHRM member in good standing.
Ability to set strategic direction, goals and objectives.
Effective communication skills (oral, written and presentation)
Ability to identify creative solutions within limited resources.
Ability to attract, coach, develop and mentor volunteers.
Ability to create, monitor and stay within budgets.
Preferred, a background in outside sales, including skills in cold-calling, proposal development and presentation.
Knowledge of business development practices
Must attend 50% of CCSHRM events and 80% of Board meetings.

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