Human Resource Specialist – Benefits & Payroll

Website California Health Sciences University

The Human Resource Specialist performs human resources related duties and provides excellent employee service in assigned areas including but not limited to payroll, benefit administration, and HRIS. This position is responsible for the setup, processing, reporting and reconciliation of the payroll and benefit administration for all CHSU salaried and hourly employees. Ensures compliance with employment standards, federal and state laws and regulations as well as assisting with the implementation of policies and procedures in accordance with the mission, core values, and purposes of the university.

Responsible for the full scope of accurate and timely, beginning to end, semi-monthly payroll processing for the University.
Manage the processes for on-boarding new hires into payroll/HRIS, entering personnel changes, personnel transactions, completing employment verifications; maintaining employee files, and background checks.
Oversee the maintenance of current employee data systems, ensure all payroll information and records are maintained in accordance with statutory requirements.
Ensure compliance with all applicable federal and state laws and policies and with statutory reporting and periodic filing requirements.
Ensures Time & Attendance system is operational, current and accurate in all locations.
Coordinate and complete special projects, audits, mandatory notices and compliance reporting.

Educate employees on benefits programs including managing, scheduling, and conducting benefit orientation for all new or newly eligible employees.
Answer employee benefits questions and resolve issues and concerns.
Reconciliation of employee coverage to billings for carriers. Work with Accounting Department to ensure allocations are correct.
In coordination with the Director of Human Resources, lead the Open Enrollment process and ensure timely processing of open enrollment changes, additions, etc.
Enroll new employees in benefit plans and update information.
Prepare all benefit termination packets, including notifying the University’s third-party COBRA administrator.
Run monthly benefit reports and assist in benefit correspondence.
Administer the day-to-day aspects of the retirement plans including enrollment, contribution funding, deferral rate changes, maintaining up-to-date beneficiary information, distribution of appropriate notices, account rollovers, loans, etc.
Perform plan audits; prepare, collect and organize data for auditors.
Serve as day-to-day contact for benefit vendors and employees.
Ensure ACA reporting is accurate and current in HRIS; verify annual 1095c and review for accuracy, approval and distribution.
Coordinate Benefits Surveys as required.

Other Human Resources
Complete annual EEO-1 reporting.
Develop/help run reports to meet various levels of management requests for HR-related information.
Preparation and processing of year end reports and reconciliations.
Organize and maintain various filing systems including electronic files, payroll files, and employee files
Facilitate and participate in audits as required
Ensure company compliance with federal and state laws, including reporting requirements.
Special projects and tasks as assigned to meet business needs.
Performs other duties as assigned.

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